Top Tips for Running Virtual Fitness Classes

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Disclaimer: Affiliate links are used in this blog post.  Please see our Affiliate Links policy in our Terms & Conditions page for additional details.

In our blog post, The Pros & Cons of Free vs. Paid Digital Content we highlight the importance content marketing and the specific content that can grow leads and have a tremendous impact on expanding your brand. When it comes to content, video is king. Video marketing will account for a staggering 82% of internet traffic by 2021As a fitness professional, no doubt, you have already been massively affected by the coronavirus pandemic. In a move to survive the current situation, many personal trainers and fitness entrepreneurs have shifted to virtual training and online fitness classes. You still have the power to create community engagement and keep your audience motivated.

Technology has allowed businesses to not only survive but thrive. If you’re new to virtual fitness classes or looking to improve your current set-up, we break down the top tips and tricks for running virtual fitness classes. Whether you’re looking to go live or upload pre-recorded content, you need a good and reliable set up and a little bit of practice to iron out the  kinks. Try to keep it simple and don’t overcomplicate things. Follow these top tips for running virtual fitness classes and get your clients coming back for more.

1. Technology Recommendations

Technology is often one of the first hurdles when setting up for a digital fitness classes. There are a few things that will help give your fitness class a more polished look and make it easier for you in the long-term. First, determine your recording device. You can use either a professional video camera, smartphone or computer webcam. When it comes to your recording device, the most important thing is camera stability. Try to avoid any shaky footage. If you are using a professional camera or your smartphone, the best way to prevent shaky footage is with a tripod. For smartphone users, tripods are relatively inexpensive and are a good investment especially if you plan to increase your digital content offerings. For any recording device, ideally, the camera should be off the ground so that you’re not constantly looking at the floor. We’ll mention this a few times throughout this blog post but the best way to figure out an ideal setup for you is to test before you record.

If you’re looking to make a larger investment in your video equipment there are endless options at various prices ranges.  Webcam lights, backgrounds & green screens, microphones the list goes onBesides a tripod, one particular item you might be interested in purchasing is a microphone. Crisp sound in your videos is just as important as a crisp display. Depending on your set up, you may find that a microphone delivers better sound quality. If you’re filming in an empty studio space or home studio and perhaps wear a mic, experiment with the sound while shooting and test the acoustics by filming a dry run before you go live or record a full fitness video. Once you have figured out your set up, make sure you have a stable internet connection to deliver a good experience without lag or delay. If you can, try to make sure no one else is heavily using the internet at the same time.

2. Set Up Your Location

Your location is crucial. When you’re thinking about where to set up your digital studio, consider the following points:

  • Plenty of natural light 
  • A clutter-free and simple backdrop 
  • Acoustics in the room 

Sound quality can be hard to get right. If you’re getting a lot of echoes, try recording on two separate devices – one camera for the sound and the other for visual. You can also try adding soft materials like pillows, rugs or blankets into the room to help absorb the sound. 

If you’re likely to be interrupted by children or family members, create a recording sign to keep others out why you’re filming. Another consideration is the music you might use. Some instructors send out a Spotify or Apple Music playlist to accompany the class that clients can play in their own house. This is a useful way to include music in the class without worrying about music rights. 

3. Test Everything!

Before you dive in for your first live class, test everything. We mentioned this already but seriously – Go through a complete dress rehearsal. Wear the right clothes, test your internet connection, and check the sound. You want everything to run smoothly on the day, so this is a good chance to iron out the kinks before your paying clients join you. Remember, if you are doing one-way video (which is generally how a live stream works) you are unlikely to get feedback that something is wrong right away. Test everything before and you’ll feel confident later.

4. Stick to Your Class Schedule

If you usually teach yoga in the morning and a HIIT class in the afternoon, it’s a good idea to stick to your fitness class schedule. It helps to give your clients a feeling of normalcy and routine which  many people are craving right now. They see your face at their regular class slot, and it can feel comforting. Of course, add more fitness classes to your schedule as the demand increases. Not all of your clients will be able to make every class. Create a repository of video content and upload any recorded fitness classes to your digital fitness platform so that clients can access a class if they didn’t have the time to join.

Platforms such Ruoom Live allow you to upload and monetize your digital fitness classes and content. Ruoom Live works on a base pay + cost share structure, which has a lot of benefits and flexibility for freelancers and small teams. Pro-Users (the term we use for fitness instructors using the Ruoom Live service) get to choose the base rate for their online content. Want to charge $10 to get access to your nutrition course? You can do that. You can set the price to whatever you choose. From there, 80% of the price will go to the Pro-User and remaining 20% will go to Ruoom. So for your $10 digital nutrition course, you’ll get a payout of $8/attendee.

5. Communicate Clearly

Make sure to provide clear communication from promoting your class to following up with clients after the class. When promoting your class, include a clear class description. It should tell your clients exactly what they will be doing and why they will love it. This can easily be done through your social media channels, which is also a good way to expand your reach and boost your brand exposure. 

If you’re delivering live fitness classes, send instructions to the audience on how to join like their Zoom access code if that’s the platform you’re planning to use. When using a two-way video service like Zoom, remember to mute participants before you start teaching and unmute a few minutes into your fitness class if you’re open to discussion during the fitness class. Before you start, treat your digital fitness class similarly to an in-person one. It’s a good idea to have a welcome chat, remind your clients to modify if necessary and do what they need to do to take care of their bodies. 

6. Follow Up After Class

After the fitness class finishes, check to see how your clients found it. This doesn’t (and probably shouldn’t) be while everyone is tuned in to the video. A simple email follow-up is a great touch point to include to your new digital teaching process. Maybe they have some feedback on how to make the next one even better.

7. Have Fun

Finally, the last thing to remember is to have fun. If you’re unfamiliar with the technology, virtual classes can feel a little daunting in the beginning. But, it should still feel fun like a typical class and, just like all things, the more you try it and practice the better it will be. Things will get easier and before you know it, you’ll be running your digital studio like clockwork. Your clients love you, and that’s why they’re watching your fitness videos and joining virtual fitness classes. Stay authentic and true to yourself. You don’t need to be perfect; just bring your passion and have fun with it.

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MASTER SAAS AND SERVICE AGREEMENT

This Master Software as a Service (“SAAS”) and Services Agreement (this “Agreement”) is entered into by and between Ruoom Inc., a Delaware Corporation with offices located at 823 Congress Ave #1881, Austin, TX 78701-9998 (”Company”) and the Customer (”Customer”). Company and Customer may be referred to herein collectively as the “Parties” or individually as a “party.”

WHEREAS, Company provides access to the Services to its customers; and

WHEREAS, Customer desires to access the Services, and Company desires to provide Customer access to the Services, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

  1. Access and Use
    1. Provision of Access. Subject to terms and conditions of this Agreement, Company hereby grants Customer a non-exclusive, non-transferable right to access and use the Services during the Term, solely for use by Authorized Users in accordance with the terms and conditions herein.
    2. Limited to Customer’s internal use. Company shall provide to Customer the necessary passwords and network links or connections to allow Customer to access the Services. The number of Authorized Users will not exceed the number as set forth by the Customer’s active subscription plan.
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    4. Restrictions. Customer shall not use the Services for any purposes beyond the scope of the access granted in this Agreement. Customer shall not at any time, directly or indirectly, and shall not permit any Authorized Users to: (i) copy, modify, or create derivative works of the Services or Documentation, in whole or in part; (ii) rent, lease, lend, sell, license, sublicense, assign, distribute, publish, transfer, or otherwise make available the Services or Documentation; (iii) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Services, in whole or in part; (iv) remove any proprietary notices from the Services or Documentation; or (v) use the Services or Documentation in any manner or for any purpose that infringes, misappropriates, or otherwise violates any intellectual property right or other right of any person, or that violates any applicable law.
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    1. General. Customer is responsible and liable for all uses of the Services and Documentation resulting from access provided by Customer, directly or indirectly, whether such access or use is permitted by or in violation of this Agreement. Without limiting the generality of the foregoing, Customer is responsible for all acts and omissions of Authorized Users, and any act or omission by an Authorized User that would constitute a breach of this Agreement if taken by Customer will be deemed a breach of this Agreement by Customer. Customer shall use reasonable efforts to make all Authorized Users aware of this Agreement’s provisions as applicable to such Authorized User’s use of the Services, and shall cause Authorized Users to comply with such provisions.
  4. Service and Support Levels
    1. Service Levels. Subject to the terms and conditions of this Agreement, Company shall use commercially reasonable efforts to make the Services available in accordance with the service set out in Exhibit A.
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    1. Fees. Customer shall pay Company the fees (”Fees”) as set forth in Exhibit A without offset or deduction. Customer shall make all payments hereunder in US dollars on or before the due date set forth in Exhibit A. If Customer fails to make any payment when due, without limiting Company’s other rights and remedies: (i) Company may charge interest on the past due amount at the rate of 18% per annum calculated daily and compounded monthly or, if lower, the highest rate permitted under applicable law; (ii) Customer shall reimburse Company for all reasonable costs incurred by Company in collecting any late payments or interest, including attorneys’ fees, court costs, and collection agency fees; and (iii) if such failure continues for two days or more, Company may suspend Customer’s and its Authorized Users’ access to any portion or all of the Services until such amounts are paid in full.
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  6. Confidential Information
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    4. Third Party API Integration. Kakao and Naver Cloud, provide Company with access to their application-programming interface (API) as part of the Service. Subject to the terms of Company’s agreement with Kakao and Naver, Company grants Customer a non-exclusive, nontransferable, terminable license to interact only with the Service as allowed by the API. Customer may not use the API in a manner--as reasonably determined by Company--that exceeds the capacity limits in the order, constitutes excessive or abusive usage, or fails to comply with any part of the API. If any of these occur, Company can suspend or terminate Customer’s access to the API on a temporary or permanent basis.
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    1. Company Indemnification. (i)  Company shall indemnify, defend, and hold harmless Customer from and against any and all losses, damages, liabilities, costs (including reasonable attorneys’ fees) (”Losses”) incurred by Customer resulting from any third-party claim, suit, action, or proceeding (”Third-Party Claim”) that the Services, or any use of the Services in accordance with this Agreement, infringes or misappropriates such third party’s US intellectual property rights/US patents, copyrights, or trade secrets, provided that Customer promptly notifies Company in writing of the claim, cooperates with Company, and allows Company sole authority to control the defense and settlement of such claim.
    2. If such a claim is made or appears possible, Customer agrees to permit Company, at Company’s sole discretion, to (A) modify or replace the Services, or component or part thereof, to make it non-infringing, or (B) obtain the right for Customer to continue use. If Company determines that neither alternative is reasonably available, Company may terminate this Agreement, in its entirety or with respect to the affected component or part, effective immediately on written notice to Customer.
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    4. Customer Indemnification. Customer shall indemnify, hold harmless, and, at Company’s option, defend Company from and against any Losses resulting from any Third-Party Claim that the Customer Data, or any use of the Customer Data in accordance with this Agreement, infringes or misappropriates such third party’s [US] intellectual property rights and any Third-Party Claims based on Customer’s or any Authorized User’s (i) negligence or willful misconduct; (ii) use of the Services in a manner not authorized by this Agreement; (iii) use of the Services in combination with data, software, hardware, equipment or technology not provided by Company or authorized by Company in writing; or (iv) modifications to the Services not made by Company, provided that Customer may not settle any Third-Party Claim against Company unless Company consents to such settlement, and further provided that Company will have the right, at its option, to defend itself against any such Third-Party Claim or to participate in the defense thereof by counsel of its own choice.
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  10. Miscellaneous
    1. Entire Agreement. This Agreement, together with any other documents incorporated herein by reference and all related Exhibits, constitutes the sole and entire agreement of the Parties with respect to the subject matter of this Agreement and supersedes all prior and contemporaneous understandings, agreements, and representations and warranties, both written and oral, with respect to such subject matter. In the event of any inconsistency between the statements made in the body of this Agreement, the related Exhibits, and any other documents incorporated herein by reference, the following order of precedence governs: (i) first, this Agreement, excluding its Exhibits; (ii) second, the Exhibits to this Agreement as of the Effective Date; and (iii) third, any other documents incorporated herein by reference.
    2. Notices. All notices, requests, consents, claims, demands, waivers, and other communications hereunder (each, a “Notice”) must be in writing and addressed to the Parties at the addresses set forth on the first page of this Agreement (or to such other address that may be designated by the Party giving Notice from time to time in accordance with this Section). All Notices must be delivered by personal delivery, email (with confirmation of transmission) or certified or registered mail (in each case, return receipt requested, postage pre-paid).
    3. Force Majeure. In no event shall either Party be liable to the other Party, or be deemed to have breached this Agreement, for any failure or delay in performing its obligations under this Agreement except for any obligations to make payments, if and to the extent such failure or delay is caused by any circumstances beyond /such Party’s reasonable control, including but not limited to acts of God, flood, fire, earthquake, explosion, war, terrorism, invasion, riot or other civil unrest, strikes, labor stoppages or slowdowns or other industrial disturbances, or passage of law or any action taken by a governmental or public authority, including imposing an embargo.
    4. Amendment and Modification; Waiver. No amendment to or modification of this Agreement is effective unless it is in writing and signed by an authorized representative of each Party. No waiver by any Party of any of the provisions hereof will be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, (i) no failure to exercise, or delay in exercising, any rights, remedy, power, or privilege arising from this Agreement will operate or be construed as a waiver thereof and (ii) no single or partial exercise of any right, remedy, power, or privilege hereunder will preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.
    5. Severability. If any provision of this Agreement is invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability will not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. Upon such determination that any term or other provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement so as to effect their original intent as closely as possible in a mutually acceptable manner in order that the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible.
    6. Governing Law; Submission to Jurisdiction. This Agreement is governed by and construed in accordance with the internal laws of the State of Texas without giving effect to any choice or conflict of law provision or rule that would require or permit the application of the laws of any jurisdiction other than those of the State of Texas. Any legal suit, action, or proceeding arising out of [or related to] this Agreement or the licenses granted hereunder [will/may] be instituted [exclusively] in the federal courts of the United States or the courts of the State of Texas, and each Party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action, or proceeding.
    7. Assignment. Customer may not assign any of its rights or delegate any of its obligations hereunder, in each case whether voluntarily, involuntarily, by operation of law or otherwise, without the prior written consent of Company. Any purported assignment or delegation in violation of this Section will be null and void. No assignment or delegation will relieve the assigning or delegating Party of any of its obligations hereunder. This Agreement is binding upon and inures to the benefit of the Parties and their respective permitted successors and assigns.
    8. Export Regulation. The Services utilize software and technology that may be subject to US export control laws, including the US Export Administration Act and its associated regulations. Customer shall not, directly or indirectly, export, re-export, or release the Services or the underlying software or technology to, or make the Services or the underlying software or technology accessible from, any jurisdiction or country to which export, re-export, or release is prohibited by law, rule, or regulation. Customer shall comply with all applicable federal laws, regulations, and rules, and complete all required undertakings (including obtaining any necessary export license or other governmental approval), prior to exporting, re-exporting, releasing, or otherwise making the Services or the underlying software or technology available outside the US.
    9. Equitable Relief. Each Party acknowledges and agrees that a breach or threatened breach by such Party of any of its obligations, which would cause the other Party irreparable harm for which monetary damages would not be an adequate remedy and agrees that, in the event of such breach or threatened breach, the other Party will be entitled to equitable relief, including a restraining order, an injunction, specific performance and any other relief that may be available from any court, without any requirement to post a bond or other security, or to prove actual damages or that monetary damages are not an adequate remedy. Such remedies are not exclusive and are in addition to all other remedies that may be available at law, in equity or otherwise.
    10. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement.

IN WITNESS WHEREOF, in checking the box labeled “I acknowledge the Master Service Agreement,” the Parties here to have executed this Agreement as of the Effective Date.

EXHIBIT A

  1. DESCRIPTION OF SERVICES: Access to software as a service provided and hosted by Ruoom Inc, with functionality as specified on our website www.ruoomsoftware.com.
  2. FEES: Monthly or annual recurring subscription payments, as specified on our website www.ruoomsoftware.com at the time of purchase. Recurring payments will continue until such time as Customer submits notification of cancellation of service. Company is not required to submit notification of upcoming renewal payments. Company will submit notification of any fee increases 60 days prior to any such increase.